Like all other booster clubs, your booster club membership is optional, but greatly needed. This payment is separate from the band fair share fee. The fair share fee covers the cost of the school sponsored band program. The booster club membership, donations and all fundraising the booster club does covers things that the booster club provides to the band. These include, but are not limited to props and supplies for the marching show, director support & development, recruiting, instruments & supplies (above and beyond what the district provides), service & fuel for our truck & trailer, scholarship money for senior band students, and private lesson scholarships.
At the Registration and the Family Social, you will have the opportunity to sign up as a volunteer for the band. Most committees will be represented at the family social and you will be able to ask questions.
Two important pieces of information.
1. To volunteer for the band you must be a booster club member. A membership table will be set up at registration and the social.
2. You must also be a registered volunteer with the district. They will not let you into the school as a volunteer otherwise. Visit https://web.ccisd.net/online-forms/volunteerregistration to register. It only takes a few minutes.
One quick note to new parents about volunteering. There are many opportunities to volunteer. Such as Marching Band, Winter Guard, Winter Drumline, Concert Bands! We encourage you to volunteer where your child is performing, but also consider branching out and helping out in other areas too. From fitting students with the marching uniforms and color guard costumes, building props for the marching band/winter guard/drumline shows, getting show props on and off the field, handing out plumes and mirrors, helping prepare travel meals, to getting all of the equipment loaded and unloaded from the truck, all of our parents work side by side all year long.
The Clear Brook Band program could not function without the involvement of parents. For as long as we’ve been a band we have been blessed to have a dedicated parent base full of the most amazing people. If you have any questions about specific ways you can help the band, please reach out to any parent or the directors. This is the parent’s band as much as the kid’s.
Signing up as a volunteer does not mean you are committed to be at every contest and game. These committees will work with your schedule and are flexible. Each of these committees have several people signed up, which helps in making sure everything is taken care of by someone.
Here are just a few of the areas you can volunteer.
Band Aides are a mix of dads and moms that help the kids load/unload the equipment truck and help get the props and percussion equipment onto the field for performances. Help is needed at the school to load the truck before football games and contests, before/during/after half-time of the football games and contests. With the amount of props that our band usually has, LOTS of Band Aides are needed.
Chaperones ride the buses to and from events with the band. On contest days, they ride buses to the marching contests, stay with the band all day helping out where needed, and then ride the buses home. If you are interested in being a chaperone, there is a requirement that you attend a short training session. Check with the head chaperones at the Family Social for specific dates and times. Or, watch for an email from them.
General - Help is always needed to work on the fundraisers. Money raised is used to reduce our band fees and help the Band Directors purchase things that the district is not able to fund. There are several fundraisers during the year so you can volunteer to help with all of them or just one.
Lunch Sales - This is usually our biggest money maker and takes place several times a year at the school during all three lunches. Volunteers are need to help set up and work on the day of the lunch sale between the hours of 10 am and 1 pm. In addition to volunteers to work the lunches we usually need donations of drinks, chips and homemade desserts.
After each performance, the kids gets a choice of a bottle of cold water or Gatorade. Game drink volunteers load the ice chests with drinks and ice at the school before departing for football games and contests, load them on the truck, and then set them up behind the stands where the kids will go after they perform.
Do you like working with power tools?? Well, this is the group for you! This team of volunteers works with the directors to bring the vision of the show alive building our great props. Building, painting and making sure they all fit in the truck are just some of the things Prop Builders do!
Your band fee includes some meals for your student when they are travelling. This is usually lunch and dinner at the contests. Sometime food is delivered by a local fast food place and sometimes the meals are prepared by volunteers. Volunteers are needed to help prepare food, and serve it to the kids at the contests.
Uniform Check-out/Check- In
The Brook Band uniforms stay at the school so students must check them out before each football game and contest. Each band student has been assigned a specific uniform that they will use all season. Check-out volunteers help at the school around 4 pm on football game afternoons and on contest days after practice ends. This is an easy job. The kids get their own uniforms. We just need people there to help with any issue that comes up with a uniform or to sell the “oops, I forgot…” items.
Check-In works the opposite of check-out and happens at the school when the band returns from football games and contests. We check to make sure that each uniform has been hung on the hanger correctly and check off their names. You really get to know the kids when you volunteers for this committee.
Plumes and Mirrors
To keep the plumes from being damaged, they are stored separately from the shakos (hats). When the band warms up right before half-time or prior to a performance, they leave their shakos on the ground and parents walk around placing a plume in each shako. Plumes are collected again after the performance. Parent volunteers also put a mirror onto the front of each uniform before the performance.
Equipment Truck Drivers
The equipment trucks are used to transport all percussion equipment, props, and larger instruments (like the Sousaphones) to all performances. Drivers are parent volunteers who either already have a commercial drivers license (CDL) or the booster club has helped them earn one. With more than one truck driver, you can take turns driving. We also own a trailer that overflow equipment and props are carried in. A parent with a truck that can tow a trailer is also needed.
Each year, the band awards a few seniors with a monetary scholarship. There won’t be a table for the scholarship committee at the social but you can indicate on the membership form if you want to volunteer. The scholarship committee does not meet until April. Seniors submit their applications, which includes an essay, and committee members read and score them. It’s all anonymous so you won’t know whose application you are reading. This is a great committee for Freshman parents and help is always needed since Senior parents cannot serve.
Band Hall Decorations
From time to time there are needs to decorate the band hall for our students to get them excited about a certain contest or event (like when our band went to the state competition). This is an ad-hoc committee and if/when it is formed a note will be in the Sunday Band Notes.